狼友社区

Please note that this process is still being piloted. Please do not submit a form unless it has been communicated to you that you are part of the pilot. Other users should contact rooms@reading.ac.uk as usual.

If you are part of the pilot then only booking requests submitted using the form will be accepted. If you make a request via email, you will be asked to resubmit your booking on a form.

The form can be found here: .

As a reminder, for operational reasons, the latest that a booking request can be submitted is midday Thursday of the week prior to the booking taking place. Otherwise the request will not be accepted.

FAQ

Why are you implementing a form?

The Timetabling & Room Booking Team know that our processes need to be as efficient and user friendly as possible. Using Microsoft Forms increases transparency around our processes, setting clearer expectations both for us and our colleagues. Using a form also creates a regular and consistent format of information, which both makes things easier for all parties, while also allowing for data analysis that could drive future improvements.

Where can I find the form?

A link to the form can be found above, on this web page.

When can I start using the form?

The pilot is being launched in time for Semester 2 of the 2025/6 academic year. You may begin to use the form as soon as you are informed that it is available.

What information can I submit and what requests can I make?

The form is designed to allow students to submit ad-hoc room booking requests. All existing rules regarding what activities are permitted remain in place and may be reviewed here.

The form will simply lay out all required information, with mandatory fields and other fields to allow for additional helpful context to be given.

Please note that commercial bookings should not be made via the Timetabling & Room Booking Office, and should instead be referred to Venue 狼友社区.

How will we communicate with you after I make a request?

When you submit a form, the details are processed and converted into an email, which is sent to both us and to you in copy. If we have any questions, or if you realise you’ve made an error, this email then becomes the basis for further communication. Once we have processed the change request, we will reply to you via email.

Can I still email you directly with my requests?

We are always happy to liaise with our community if you have questions before you submit a form. However, for the form to be effective, it requires everyone to use it, and for a culture to be created in which submitting a form becomes the accepted process. As such, if you make a request by email, your request will not be actioned, and you will be asked to submit a form instead.

Can I submit feedback on the process itself?

The Timetabling & Room Booking Team welcome feedback on this process. Please email rooms@reading.ac.uk with your comments. As the use of forms is being piloted for Semester 2 in 2025/6, we will undertake a full review before rolling out the process out University-wide for Semester 1 in 2026/7.